School Policies


Registration and payments

Our school year is divided into THREE sessions. The school year sessions are split into two, five month (approx. 20 weeks each) sessions: The first runs from September to the end of January, and the second runs from February to the end of June. The full school year program runs for 10 months (approx. 40 weeks). The third Summer session runs in July & August for 6 weeks.

School year registration: Parents register their children or teens for an entire session and provide a deposit, plus pay the full balance by EMT or by providing personal cheques, each one post-dated for the first day of each month for either the 20 or 40 week session. Your lesson time will be confirmed on receipt of payment. You can also pay for the FULL session in one payment, by personal cheque or by providing one EMT payment at registration. Monthly EMT payments for lessons are NOT accepted.

Fall/Winter Session (Sept-Jan) registration begins in May.

Winter/Spring Session (Feb-June) registration begins in November.

Summer Session runs for 6 weeks in July and August, registration begins in February.

The 2018 Summer Session runs from July 9th to August 16th, registration for our summer programs begins in February. Payments for all summer lessons and groups are paid in ONE fee for the full six week period at registration and are non-refundable. We do our best to accommodate lesson time changes in the summer but our programs fill up quickly, so please ensure that your selected lesson times will work for you, as it may not be possible to switch times once the programs are full. All summer payments can be made immediately by EMT or personal cheque as they are a one-time payment.

Deposits paid for all lessons (private and groups) at any time of the year are non-refundable. Deposits cannot be used as credit for other family members in our program. If you cancel your lessons before the session starts, you lose your deposit, there are no exceptions.

Incomplete payments (deposit paid but no other fees delivered) We must have delivery of all completed payments, including all post-dated cheques, ONE MONTH before lessons begin. Failure to provide the completed payment within 10 days of any new session starting will result in the loss of your deposit and your child’s lesson time will be made available to other families on our waiting list.

NSF cheques will be subject to a $50-dollar fee and the full payment to replace the NSF cheque must be remitted in cash only, along with the $50 NSF charge, within 24 hours of notification.

Lesson credits cannot be carried over from one session to the next under any circumstances. If you do not use any lessons credited to you during your current session you cannot get a credit towards the next session. It is up to each family/student to follow up with your teacher and make arrangements to book a new lesson time for any lesson credits you may have.

Concerts

U-Rock Music School hosts TWO music concerts, one at the end of each school year session. There is a nominal fee ($10 for adults, FREE for kids) to cover the cost of running each concert that is payable in advance, not at the door. Concerts are held on a professional music stage with sound engineer and a light show. Families are encouraged to bring guests to support their rock stars. Local media and special guests are often invited to our concerts, which can bring newspaper and radio/TV/social media coverage. These events take a great deal of work, significant expense and planning, so it’s important for all families to help contribute by purchasing tickets, even those whose children may not be ready yet to perform, as we do not make ANY profit from any of our shows and concerts. Come cheer on the rock stars of the future!

U-Rock also hosts FREE Open Mic events at various locations 3-4 times throughout the school year to allow our students as many opportunities to perform as possible. We also frequently participate, along with our students, in many wonderful community events like Canada Day, Arts in the Park, and various local fundraisers.

Our students are also encouraged to audition for other musical events, outside our school, as opportunities arise.

What to bring to lessons

Guitar/Bass/Ukulele/Drums/Keyboard: All students must supply their own notebooks/binder and instrument (except for drums & keyboard, we have that covered) for lessons. Capo, tuner, medium weight picks and a strap are also recommended for all guitarists, just picks and a tuner for ukulele students, all drummers must bring their own sticks (Los Cabos 5A). All students will be given material to work on and are encouraged to find songs/chords/tabs online to enhance their learning and practice time.

Vocals: iPods are useful for vocal lessons and water bottles are a must. Please always bring your set list of songs to every lesson. Additional learning tools will sometimes be provided, such as sheet music or lyrics, as needed. All students are encouraged to bring along their own selection of favourite songs/music so that we can work on the kind of music they like best. Vocal students should also develop their own custom song lists for practicing at home. Students should come to every lesson prepared to work on 2-3 songs.

At the annual June concert, U-Rock presents students who excel in our programs with our coveted MARS Awards, in a variety of categories. These are framed achievement certificates for our “Most Awesome Rock Stars”. We also have a very special 5 year Achievement Award and special gift for every student who remains in our music program for five years. Many stay even longer and that’s an achievement that often leads to greatness!

Rescheduling lessons

Make up lessons can be provided with 24-hours advance notice ONLY if a student cancels due to serious illness. Students may reschedule a maximum of TWO lessons per 5 month session (serious illness only) and always with no less than 24 hrs’ advance notice. There will be no exceptions made to this policy, under any circumstances.

ALL last minute cancellations will not be rescheduled or carried over to the next session. We are very firm on this policy.

There is no rescheduling for MISSED private lessons at any time. We get this comment a lot: “Oops, I forgot!” No problem, we’ll see your rock star next week at the usual time. 

Missed lessons for GROUP sessions cannot be rescheduled or carried over to the next session.

ALL other scheduling conflicts, including: family events, birthdays, school events, sports events or conflicts with any other activities will NOT be credited at any time. It’s up to you to choose which event you will have to miss, but U-Rock will not consider ANY requests for lesson credits for any extracurricular conflicts. However, we do have a SWAP SHOP option on our Facebook page that allows you to request lesson time swaps with other families, so check out the guest posts!

Family vacations that fall outside the usual statutory holiday/March break time frames cannot be rescheduled. U-Rock observes all statutory holidays as well as all provincial holidays. However, we are always open on all various school board PD Days, so lessons are never cancelled on those days.

Bad Weather: If Mother Nature throws a hissy fit, we still go on with lessons and we cannot provide alternate lesson times if you are unable to attend your lessons due to measures beyond our control. It’s your decision if you want your child/teen to attend lessons, but lessons do go on at U-Rock regardless of the weather and will not be rescheduled.

Cancellation policy

In the event that you must withdraw your child/teen from our program prior to the end of your prepaid session, please note that one month’s written notification will be required for all students in private lessons.

There are no refunds at any time for early withdrawal/cancellation of any group sessions at U-Rock. Our groups require a specific number of students to succeed, so should you need to withdraw your child/teen, you will forfeit your fees.

IMPORTANT NOTE:  Deadline to cancel any private lessons for a partial pro-rated refund is 60 days from your start date in any 20 week session. One month’s notice payment is required at that time, along with a $50 cancellation fee. Lessons at U-Rock require a serious five month minimum commitment due to space restrictions and performance opportunities that may result from lessons. Students who are enrolled for our 40 week session must give written notice no later than March 1st in order to qualify for cancellation of lessons. We cannot fill vacated lessons at the end of our sessions, so this policy is in place to ensure that all families commit to the full session they have registered for. We ask that any families who want to “try out” our various lessons programs do so during our 6 week summer session, then decide if a longer commitment is ideal for their rock stars.

GROUP programs – such as U-Rock Kidz Bands I & II, our U-Rock Teen Band The Crushers, The Roxies, The Sparkles, as well as all of our summer lesson programs, are non-refundable. Prepaid private summer lessons are also non-refundable. Limited spaces for all our programs make it necessary to ensure that all families fully commit to their chosen prepaid lessons.

If you opt for our lower rate $25/wk 40 week session with a ONE TIME PAYMENT and your child must unexpectedly leave our program, please note that one month’s written notice/including one month of lessons fees will be required. Any amount eligible for refund will then be prorated to the original lesson fee of $26.50 (plus HST), plus a cancellation charge of $50. This is also our policy for families who opt to pay by post-dated cheques for the 40 week sessions, we reserve the right to hold an additional $50 cancellation charge, along with your final month payment during your notification period.

Families who sign up for any half-school year OR full school year session knowing they cannot attend a portion of their lessons will not be offered any lesson credits. It is up to each family to decide if they want to commit to our 20 or 40 week sessions, regardless of each one’s ability to attend all lessons in any given session. We will not make any exceptions. This policy also includes all foreign exchange students who may have to leave the program before it is over.

Drop-off / pick-up times

Please be considerate of lesson timesplease drop off/pick up your children exactly on the hour/half hour. If students are dropped off too early or too late it causes disruption for others. Family members are not allowed to wait inside at any time, before, during or after lessons, in order to respect the privacy of others.

ALL students MUST ALWAYS RING to get in the house, as our doors are now locked from 3-8pm for everyone’s safety. Please only ring the doorbell at your EXACT lesson time, or simply go in when the student before you comes out.

Parking at U-Rock: Access to our driveway must never be blocked. You can drive in and drop off or pick up but no cars are allowed to remain in our driveway at any time. Please do not block the front of the driveway with your vehicles.

Parking reminder for ALL Group Lessons: It is mandatory that you park at Tempest Park and have your child/teen walk to the house from there. There is lots of open parking near the park area (only a few doors down from our home studio) and parking there results in much less traffic congestion during lesson times when there may be as many as 12 families all coming and going at the same time.

We respectfully ask that after you drop off and pick up your children/teens, you circle around the very small block. PLEASE do not turn your vehicle around in our neighbours’ driveways at ANY TIME or block the entrance to any of their driveways with your vehicle. We like our neighbours and REALLY need them to stay happy. Thank you!

Referral program

Existing students (and their families) may receive a credit towards U-Rock merchandise when you refer a new student to the school, and that student enrols for a minimum 5-month session.

All rock (but no roll) respect, bullying & safety policy

We want your child’s lessons to be productive and fun, so we insist on respectful behaviour. We don’t tolerate rude, aggressive or destructive behaviour. We’ll notify you if your child does not play by the rock ‘n roll school rules. Our music gear is all top of the line pro quality and we expect our students to respect us and our property. Should damages ever occur, families will be notified immediately:

We have a three-strike system at U-Rock. This means any student who is not abiding by the rules or is behaving inappropriately will be given a verbal warning by their teacher, and if need be, given a second verbal warning. If a third warning is required, the student will be asked to leave their lesson immediately and sent home with a note. If the situation occurs again at another lesson, the student will be suspended. At that point, we reserve the right to terminate the student’s lessons and parents will be notified in writing.

In 20+ years of teaching at U-Rock we have only had to enforce this policy once. Terminating a student’s lessons is not something we take lightly. However, if we feel any student is not respectful of our school rules, damages studio gear, disrespects a teacher, hurts or verbally offends any other students, or poses a risk to our personal or school property, we will not tolerate it. In such a situation, parents will be required to fully pay out the remainder of the session their child/teen is registered in at that time, and the student will not be allowed to return to the school under any circumstances.

Thanks for your support and understanding of all our school policies. It is our practice to treat all families with fairness, respect and kindness and we hope you will understand that we cannot bend the U-Rock School rules for anyone.